Open Positions - Center for Integration Science

The PEN-Plus team is growing! The Center for Integration Science has several open positions.

Grants Administrator (Remote Eligible)

To accomplish its ambitious mission, the Center for Integration Science provides technical, policy, advocacy, and financing support for national NCDI poverty commissions in NCDI Poverty Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

The Center’s grants portfolio consists of grants valuing more than $36M for 2024 – 2027 with funding from various philanthropic donors. The Grants Administrator will be responsible for the management of post-award activities, including setting up new grants and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes setting up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Managing Director and work in collaboration with the Principal Investigator, the Director of Programs, and Regional Advisors to successfully manage the subcontract administrative and financial processes.

The principal responsibilities of the position are to:

Prepare forms and coordinate the set up of incoming grants;
Prepare internal forms for fund and grant set-up and work with the Research Management team to ensure the timely set-up of grants;
Coordinate completion of all components of the subcontract setup for up to 30 international subcontracts;
Manage subcontract modifications and terminations;
On a quarterly basis, monitor expenditures for all subcontracts and review with the Managing Director for submission of subcontract expenses to sponsors;
Manage communication for all subcontractors for matters related to budget management, invoices submission, processing of payments, requests for modifications;
Maintain close communication with the Director of Programs and Regional Advisors to provide updates on spending for all subcontractors and identify concerns with spending;
Train the Regional Advisors on processes involving subcontracts, budget, and invoicing, to ensure they have a working knowledge of them;
Proactively reach out to appropriate Regional Advisors to flag issues with invoices and subcontracts that impact timelines, have delays, need answers or clarifications from sites, using the Regional Advisors to help move things along and support the sites;
Develop and maintain a system where Regional Advisors can see key steps of the process and where each subcontractor sits;
Meet with Regional Advisors quarterly and/or during key times during the process to provide overall updates, agree on the timeline, and identify areas where they can help; and
Provide support for some budget analysis to liaise with Regional Advisors on such issues as budget content and spending.

This is a hybrid or remote-eligible position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.

PEN-Plus Coordinator

The Program Coordinator for PEN-Plus will work as a key member of a team that supports approximately 14 countries to expand access to high-quality services for the poorest children and young adults with type 1 diabetes, sickle cell disease, and other severe chronic diseases. This program, called PEN-Plus, is a clinical model for severe noncommunicable diseases (NCDs) at rural hospitals. PEN-Plus builds on the World Health Organization’s Package of Essential NCD Interventions (WHO PEN). Whereas WHO PEN addresses common NCDs at the health centers, such as hypertension and type 2 diabetes, PEN-Plus focuses on hospitals and provides care for more severe NCDs—such as type 1 diabetes, sickle cell disease, and rheumatic and congenital heart disease—that require a higher level of training and management.

The Program Coordinator will work closely with and be supervised by the PEN-Plus Program Manager. The Program Team works directly with the in-country teams to guide their work on PEN-Plus implementation. The Program Coordinator will assist with project and program management, coordinating all communication with partners, scheduling and facilitating routine calls, managing quarterly reporting from spearheading internal communication and systems to support it for program and clinical team members, facilitating documentation, and leading the tracking and planning for key activities for cross-site PEN-Plus support.

The principal responsibilities of the position are to:

Support the PEN-Plus Program by scheduling meetings, preparing meeting agendas, managing documentation, preparing meeting minutes, designing and implementing processes for routine feedback and collection of additional information, and other project-specific administrative and management needs as needed;
Oversee the overall meetings plan for the Programs Team including schedules, participants, agendas, meeting minutes, and follow-up
Ensure meeting notes are complete and accurate, and help identify and follow up on action items;
Proactively manage the Programs Team calendar, troubleshoot issues, send reminders, and streamline activities;
Ensure documentation systems for the Programs Team are complete, up-to-date, and adapted as needed; assist the Program Manager in ensuring the Resource Library is updated;
Support or, as required, develop communication pathways to ensure all collaborators are informed of objectives, goals, and progress. These responsibilities require excellent communication skills, very careful attention to detail, exceptional management of relationships, and professional communication; and
Assist the team with coordination, technical support, and proactive communication with staff and stakeholders through workshops, emails, and site visits to programs to support the implementation of initiatives, troubleshoot challenges, and assess ongoing progress.

This is a hybrid remote position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.

NCDI Poverty Network Policy Coordinator

The Center for Integration Science in Global Health Equity is recruiting for a NCDI Poverty Network Policy Coordinator to directly support National NCDI Poverty Commissions and in-country partner organizations to plan and execute activities related to the NCDI Poverty Network’s four-stage theory of change. Directly reporting to the Policy Director, the Policy Coordinator will lead direct communications with National Commission and other in-country focal points for Network activities, develop and review technical content, and build workplans and support partners with achieving key milestones. The Policy Coordinator will support the Policy Director in technical partnerships with leading multilateral global and regional agencies (e.g., World Health Organization, UNICEF, Africa CDC) and assist with organizing meetings and events (both virtual and in-person). Finally, the Policy Coordinator will coordinate with key CIS technical teams (e.g., Integration Science, PEN-Plus), and collaborate with the CIS Administrative Director to ensure appropriate financial planning and reporting of activities within the policy workstream. Overall, the Policy Coordinator will be expected to navigate a complex virtual and multi-cultural environment and detailed organizational and multi-tasking skills will be paramount.

The principal responsibilities of the position include:

Support for National NCDI Poverty Commissions and other in-country policy-oriented activities:

Lead on project management for policy-oriented “Phase I” activities of the Network, including project planning, organization, and reporting
Plan, schedule, and execute routine communication with in-country partners and focal points to ensure timely execution of planned activities
Develop, review, or edit technical content associated with NCDI Poverty Commission or other in-country policy-oriented activities with Policy Director, Regional Advisors, and other Secretariat members; and
Ensure updated Terms of Reference with in-country partners for policy-oriented activities.

Collaboration with key technical global or regional partners

Organize and structure regular communication with key regional/global multilateral or technical partners of the Network, including meeting agendas, minutes, and follow-up
Develop shared technical outputs from technical collaborations, such as meeting reports, joint analyses, or communication materials
Ensure updated Memoranda of Understanding with collaborating technical partners

Coordination within Secretariat technical teams and administration

Coordinate the NCDI Poverty Network Steering Committee materials and briefings
Organize and coordinate monthly NCDI Poverty Network Secretariat Rounds and other virtual meetings and events, such as internal briefing sessions or Network member events
Organize and facilitate Network co-Secretariat communication and collaboration (between Boston and Maputo)
Coordinate policy workstream activities closely with other Secretariat teams and workstreams, primarily Integration Science, PEN-Plus, and Advancement (including Advocacy and Membership and Engagement)
Provide routine updates and communication with CIS Administrative Director to ensure proper budget planning and execution of subawards to in-country partners

Note: If you are based outside the United States, please apply by sending your cover letter and CV to Katia Domingues at kdomingues@bwh.harvard.edu.

Project Coordinator, Center for Integration Science in Global Health Equity

Directed by Dr. Gene Bukhman, the Center for Integration Science (CIS) in Global Health Equity develops, implements, and evaluates integrated care delivery models to address neglected health issues in highly constrained health systems. The most prominent of those models is PEN-Plus (the Package of Essential Noncommunicable Disease Interventions – Plus). PEN-Plus is a proven integrated healthcare delivery strategy for delivering complex care to people living with such conditions as type 1 diabetes, sickle cell disease, and rheumatic and congenital heart disease in rural sub-Saharan Africa and South Asia.

The CIS is part of the Harvard-affiliated Brigham and Women’s Hospital (BWH) and works closely with the Department of Global Health and Social Medicine at Harvard Medical School. The CIS is also the World Health Organization’s Collaborating Center for Integration Science and Service Delivery. It further serves as one of two co-secretariats for the 22-country NCDI Poverty Network, as well as its strategic initiative, the global PEN-Plus Partnership.

To accomplish its ambitious mission, the CIS provides technical, policy, advocacy, and financing support for national NCDI Poverty Commissions in Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

The Project Coordinator will be responsible for providing administrative support to the CIS Executive Director and Finance and Administrative Team to coordinate various activities to ensure the efficiency and effectiveness of the Center. The Project Coordinator must demonstrate excellent attention to detail, the ability to multi-task, and to function effectively in a start-up environment.

Principal Duties and Responsibilities:

Manage the Executive Director’s complex calendar and travel
Manage a high volume of domestic and international travel for staff including facilitation of all logistics such as booking flights, accommodations, ground transportation, and processing expense reports
Provide training to newly onboarded staff on travel policies and procedures; serve as the point person for all travel-related questions
Process expense reimbursements for staff and faculty; process check request vouchers and other forms of reimbursement requests; working with BWH Purchasing and Accounts Payable to resolve any Purchase Order or reimbursement issues,
Manage monthly corporate credit card reconciliation process, including submission of all receipts and supporting documentation
For larger meetings, schedule, send notices, reserve space, coordinate catering, set up conference lines
Process monthly consultant invoices and annual consultant contract amendments
Effectively use and help organize strong electronic document storage systems;
Maintain contact lists (internal and external), making periodic updates as staff and contacts change
Purchase and process annual renewals of requested software subscriptions for staff and other supplies and materials, including business cards and others items as needed
Provide support in preparation of large scale in-person conferences and events including preparation and printing of materials, set-up, breakdown, greeting guests, note taking, etc.
Supports administrative process for hiring new faculty (posting job, scheduling interviews, etc.)
Responsible for overseeing the Person of Interest (POI) onboarding process. Works with the Office of Sponsored Staff and Volunteer Services to add POIs to the system. Tracks POIs and refreshes their status as directed by research leaders by extending their time or terminating them
Assist with occasional domestic and internationally shipments
Perform other administrative duties as assigned