Open Positions - Center for Integration Science

The PEN-Plus team is growing! The Center for Integration Science has several open positions.

Grants Administrator (Remote Eligible)

To accomplish its ambitious mission, the Center for Integration Science provides technical, policy, advocacy, and financing support for national NCDI poverty commissions in NCDI Poverty Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

The Center’s grants portfolio consists of grants valuing more than $36M for 2024 – 2027 with funding from various philanthropic donors. The Grants Administrator will be responsible for the management of post-award activities, including setting up new grants and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes setting up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Managing Director and work in collaboration with the Principal Investigator, the Director of Programs, and Regional Advisors to successfully manage the subcontract administrative and financial processes.

The principal responsibilities of the position are to:

Prepare forms and coordinate the set up of incoming grants;
Prepare internal forms for fund and grant set-up and work with the Research Management team to ensure the timely set-up of grants;
Coordinate completion of all components of the subcontract setup for up to 30 international subcontracts;
Manage subcontract modifications and terminations;
On a quarterly basis, monitor expenditures for all subcontracts and review with the Managing Director for submission of subcontract expenses to sponsors;
Manage communication for all subcontractors for matters related to budget management, invoices submission, processing of payments, requests for modifications;
Maintain close communication with the Director of Programs and Regional Advisors to provide updates on spending for all subcontractors and identify concerns with spending;
Train the Regional Advisors on processes involving subcontracts, budget, and invoicing, to ensure they have a working knowledge of them;
Proactively reach out to appropriate Regional Advisors to flag issues with invoices and subcontracts that impact timelines, have delays, need answers or clarifications from sites, using the Regional Advisors to help move things along and support the sites;
Develop and maintain a system where Regional Advisors can see key steps of the process and where each subcontractor sits;
Meet with Regional Advisors quarterly and/or during key times during the process to provide overall updates, agree on the timeline, and identify areas where they can help; and
Provide support for some budget analysis to liaise with Regional Advisors on such issues as budget content and spending.

This is a hybrid or remote-eligible position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.

PEN-Plus Coordinator

The Program Coordinator for PEN-Plus will work as a key member of a team that supports approximately 14 countries to expand access to high-quality services for the poorest children and young adults with type 1 diabetes, sickle cell disease, and other severe chronic diseases. This program, called PEN-Plus, is a clinical model for severe noncommunicable diseases (NCDs) at rural hospitals. PEN-Plus builds on the World Health Organization’s Package of Essential NCD Interventions (WHO PEN). Whereas WHO PEN addresses common NCDs at the health centers, such as hypertension and type 2 diabetes, PEN-Plus focuses on hospitals and provides care for more severe NCDs—such as type 1 diabetes, sickle cell disease, and rheumatic and congenital heart disease—that require a higher level of training and management.

The Program Coordinator will work closely with and be supervised by the PEN-Plus Program Manager. The Program Team works directly with the in-country teams to guide their work on PEN-Plus implementation. The Program Coordinator will assist with project and program management, coordinating all communication with partners, scheduling and facilitating routine calls, managing quarterly reporting from spearheading internal communication and systems to support it for program and clinical team members, facilitating documentation, and leading the tracking and planning for key activities for cross-site PEN-Plus support.

The principal responsibilities of the position are to:

Support the PEN-Plus Program by scheduling meetings, preparing meeting agendas, managing documentation, preparing meeting minutes, designing and implementing processes for routine feedback and collection of additional information, and other project-specific administrative and management needs as needed;
Oversee the overall meetings plan for the Programs Team including schedules, participants, agendas, meeting minutes, and follow-up
Ensure meeting notes are complete and accurate, and help identify and follow up on action items;
Proactively manage the Programs Team calendar, troubleshoot issues, send reminders, and streamline activities;
Ensure documentation systems for the Programs Team are complete, up-to-date, and adapted as needed; assist the Program Manager in ensuring the Resource Library is updated;
Support or, as required, develop communication pathways to ensure all collaborators are informed of objectives, goals, and progress. These responsibilities require excellent communication skills, very careful attention to detail, exceptional management of relationships, and professional communication; and
Assist the team with coordination, technical support, and proactive communication with staff and stakeholders through workshops, emails, and site visits to programs to support the implementation of initiatives, troubleshoot challenges, and assess ongoing progress.

This is a hybrid remote position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.

NCDI Poverty Network Policy Coordinator

The Center for Integration Science in Global Health Equity is recruiting for a NCDI Poverty Network Policy Coordinator to directly support National NCDI Poverty Commissions and in-country partner organizations to plan and execute activities related to the NCDI Poverty Network’s four-stage theory of change. Directly reporting to the Policy Director, the Policy Officer will lead direct communications with National Commission and other in-country focal points for Network activities, develop and review technical content, and build workplans and support partners with achieving key milestones. The Policy Officer will support the Policy Director in technical partnerships with leading multilateral global and regional agencies (e.g. World Health Organization, UNICEF, Africa CDC) and assist with organizing meetings and events (both virtual and in-person). Finally, the Policy Officer will coordinate with key CIS technical teams (e.g., Integration Science, PEN-Plus), and collaborate with the CIS Administrative Director to ensure appropriate financial planning and reporting of activities within the policy workstream. Overall, the Policy Officer will be expected to navigate a complex virtual and multi-cultural environment and detailed organizational and multi-tasking skills will be paramount.

The principal responsibilities of the position include:

Support for National NCDI Poverty Commissions and other in-country policy-oriented activities:

Lead on project management for policy-oriented “Phase I” activities of the Network, including project planning, organization, and reporting
Plan, schedule, and execute routine communication with in-country partners and focal points to ensure timely execution of planned activities
Develop, review, or edit technical content associated with NCDI Poverty Commission or other in-country policy-oriented activities with Policy Director, Regional Advisors, and other Secretariat members; and
Ensure updated Terms of Reference with in-country partners for policy-oriented activities.

Collaboration with key technical global or regional partners

Organize and structure regular communication with key regional/global multilateral or technical partners of the Network, including meeting agendas, minutes, and follow-up
Develop shared technical outputs from technical collaborations, such as meeting reports, joint analyses, or communication materials
Ensure updated Memoranda of Understanding with collaborating technical partners

Coordination within Secretariat technical teams and administration

Coordinate the NCDI Poverty Network Steering Committee materials and briefings
Organize and coordinate monthly NCDI Poverty Network Secretariat Rounds and other virtual meetings and events, such as internal briefing sessions or Network member events
Organize and facilitate Network co-Secretariat communication and collaboration (between Boston and Maputo)
Coordinate policy workstream activities closely with other Secretariat teams and workstreams, primarily Integration Science, PEN-Plus, and Advancement (including Advocacy and Membership and Engagement)
Provide routine updates and communication with CIS Administrative Director to ensure proper budget planning and execution of subawards to in-country partners

Note: If you are based outside the United States, please apply by sending your cover letter and CV to Katia Domingues at kdomingues@bwh.harvard.edu.