Open Positions

Events Specialist, Advancement (Hybrid)

The Division of Global Health Equity—part of the Department of Medicine at Brigham and Women’s Hospital—fosters the support and coordination of training, research, and service to reduce disparities in disease burden and to improve treatment outcomes both nationally and internationally. The Division focuses on the diagnosis, prevention, and treatment of health problems, particularly those that disproportionately affect populations in the developing world. The Division is also the administrative home of the Center for Integration Science in Global Health Equity.

The Center focuses on developing, implementing, and evaluating integrated care delivery models to address severe, chronic noncommunicable diseases—such as type 1 diabetes, sickle cell disease, and rheumatic heart disease—in highly constrained health systems. The Center is a collaboration of the Division of Global Health Equity, the Department of Global Health and Social Medicine at Harvard Medical School, and Partners In Health. The Center also serves as a co-secretariat for the NCDI Poverty Network, together with the Universidade Eduardo Mondlane in Maputo, Mozambique.

The Events Specialist, Advancement plays a pivotal role on the Center’s Advancement team, which oversees partnership management, communications, and advocacy efforts for the Center and the NCDI Poverty Network. The Events Specialist will oversee coordination and communication for all Advancement events, both within the United States and globally. S/he will take the lead in designing and managing core processes and systems related to events, setting the standards and SOPs for management of external engagement activities; and event design, planning, and logistics. The Events Specialist will report to the Center’s Senior Director of Advancement.

Principal Duties and Responsibilities

Event Design, Strategy, and Planning

With the Senior Director and other stakeholders, design the purpose, content, and shape of both web-based and in-person events intended to cultivate and engage our core audiences (including donors, implementing partners, and government partners).

Develop and maintain an events calendar, and run monthly meetings with Center leadership to facilitate decision-making around events.

Serve as the primary liaison with in-house and invited speakers, including issuing invitation letters, prepping talking points, drafting PowerPoints, and consolidating presentation materials.

Staff events and, in collaboration with the Senior Director, determine any additional staffing needs, and oversee the run-of-show.

Data Management

• With the Senior Director, oversee the architecture and use of the constituent database and email marketing tools related to event invitations and RSVPs.

• Work with the Advancement Coordinator to maintain data quality of the databases through conducting regular audits of key information. Ensure timely and accurate data entry related to events, with end-use in mind.

• Perform list pulls, email sends, and data analysis in support of Advancement events.

Administrative Leadership

• Become an expert in administrative processes related to core event functions; train the Advancement Coordinator and others, as needed, in relevant systems and standards.

• Develop and iterate Standard Operating Procedures (SOPs) for core event management functions, such as data entry and list pulls; speaker prep; webinars; and event planning.

• Serve as primary organizational liaison with event vendors, compiling and fielding quotes; and ensuring event expectations and standards are met and follow Brigham and Women’s Hospital’s applicable policies and procedures for large-scale events (including purchasing and procurement policies, pricing, and use of approved vendors).

• Work collaboratively with the Center’s finance team and the Advancement Coordinator to ensure appropriate management of contracts, invoices, payments, and expenses.

Qualifications

Education

Bachelor’s Degree in Event Planning, Marketing, or a related field of study required

Experience

At least two to three years of event planning experience required

Knowledge, Skills, and Abilities

• Familiarity with client relationship management (CRM) and email marketing tools
.

• Proficiency in event management software and tools for registration, budget tracking, and reporting.

• Excellent organizational and project management skills with the ability to manage multiple events simultaneously.

• Strong interpersonal and communication skills to work effectively with internal teams, vendors, and external partners.

• Creativity and innovative thinking to develop unique event concepts and marketing strategies.

• Attention to detail and the ability to maintain accuracy in a fast-paced environment.

• A passion for health and social justice.

This is a hybrid position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.