Open Positions

Grants Administrator (Remote Eligible)

To accomplish its ambitious mission, the Center for Integration Science provides technical, policy, advocacy, and financing support for national NCDI poverty commissions in NCDI Poverty Network countries as they progress through a four-phase theory of change. This theory of change starts with situation analysis and ultimately leads to the implementation of PEN-Plus at a national scale.

The Center’s grants portfolio consists of grants valuing more than $36M for 2024 – 2027 with funding from various philanthropic donors. The Grants Administrator will be responsible for the management of post-award activities, including setting up new grants and management of subcontracts for a portfolio of complex grants and contracts; this primarily includes setting up and monitoring of financial and contractual processes for 30+ international subcontractors. This position will report directly to the Managing Director and work in collaboration with the Principal Investigator, the Director of Programs, and Regional Advisors to successfully manage the subcontract administrative and financial processes.

The principal responsibilities of the position are to:

• Prepare forms and coordinate the set up of incoming grants;

• Prepare internal forms for fund and grant set-up and work with the Research Management team to ensure the timely set-up of grants;

• Coordinate completion of all components of the subcontract setup for up to 30 international subcontracts;

• Manage subcontract modifications and terminations;

• On a quarterly basis, monitor expenditures for all subcontracts and review with the Managing Director for submission of subcontract expenses to sponsors;

• Manage communication for all subcontractors for matters related to budget management, invoices submission, processing of payments, requests for modifications;

• Maintain close communication with the Director of Programs and Regional Advisors to provide updates on spending for all subcontractors and identify concerns with spending;

• Train the Regional Advisors on processes involving subcontracts, budget, and invoicing, to ensure they have a working knowledge of them;

• Proactively reach out to appropriate Regional Advisors to flag issues with invoices and subcontracts that impact timelines, have delays, need answers or clarifications from sites, using the Regional Advisors to help move things along and support the sites;

• Develop and maintain a system where Regional Advisors can see key steps of the process and where each subcontractor sits;

• Meet with Regional Advisors quarterly and/or during key times during the process to provide overall updates, agree on the timeline, and identify areas where they can help; and

• Provide support for some budget analysis to liaise with Regional Advisors on such issues as budget content and spending.

This is a hybrid or remote-eligible position in a fast-paced and exciting environment. We are seeking a self-motivated individual who is comfortable working independently and as a part of a dynamic team. Learn more by consulting the position description on the Brigham and Women’s Hospital job site.